Restaurant supplier orders and stock follow-up

The problem

The weekly order is often guessed from memory, so prep and spoilage get left out. The shop then runs out of a staple or over-orders something that will not keep.

What SI does

SI reads last week's use, the prep notes, and the spoilage you already record, then drafts an order grouped by supplier. It notes items that look low and flags gaps in the count sheet instead of filling them in. SI does not send the order or change stock counts on its own. It can also list what a distributor still owes you. You approve the order before it is sent.

Examples

The same job looks different in different businesses. These are examples, not client results.

• Cafe

  Milk, pastry, and coffee use from last week become a draft for two suppliers, and spoilage on cream is called out on the list.

• Neighborhood restaurant

  Produce use and prep trim become a produce-house draft, and items with no count on the sheet are set aside.

• Bakery

  Flour and butter use, plus known waste, become a wholesale draft, and the owner still sends the order.

• Produce distributor

  Three restaurant orders are still open past the day you set. SI drafts a short check-in for each. The sales lead sends them.

• Dry-goods supplier

  Rice is under the level on the sheet. SI lists it for reorder. The buyer approves the order before it goes to the mill.

• Small meat distributor

  A count cell is blank. SI flags the row and does not invent a number. The warehouse lead fills the count.

What it takes to set up

GemmiSI sets this up on your own equipment and accounts; your data stays with you. Use the count sheet, invoices, or sales export you already keep, and name each supplier you buy from. Write how you handle prep and spoilage so the draft can follow that rule. Setup is often a few days while you check one real week against the draft.

Try it yourself

Paste this into your SI tool. Swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.

Using last week's use [file], prep notes [file], and spoilage [file], draft a weekly order by supplier. Account for prep and spoilage the way I describe [paste]. Do not send the order. Pause and show me before sending, submitting, posting or changing anything.