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Nightly supplier prices in estimates

SI drafts. You approve.

Each night SI (Super Intelligence, the new name for AI) drafts supplier price updates for the estimate sheet. The owner approves before those prices are used on a quote.

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Office help for HVAC, plumbing, roofing, electrical, landscaping, pool, and cleaning businesses. SI drafts, tracks, and reminds. The owner approves every quote and message. No price promises. No safety or code advice. Customer information stays private.

Worth knowing: This is office support only. SI does not set prices. SI does not promise prices. SI does not give safety, repair, code, or insurance advice. SI does not make any commitment for the business. The owner or an authorized person reviews every quote, schedule commitment, and customer message. They must approve it. License, ad, deposit, and permit rules vary by state. Customer information is used only in checked tools with access controls. The owner approves price updates before they are used on a quote.

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Start here / Stays yours

SI drafts

  • Each night SI drafts supplier price updates for the estimate sheet. The owner approves before those prices are used on a quote.

Stays yours

  • The owner approves new prices before they are used on a quote.
  • The owner or office manager approves before anything goes to a customer, vendor, or inspector.
  • SI never sends a quote, takes a payment, books a job, or submits anything on its own.
  • SI does not set the sell price.

The problem

Supplier prices change, and the estimate sheet stays on last month's numbers. Quotes go out with a cost the shop no longer pays.

What SI does

SI reads the supplier price file and the estimate sheet. It drafts the new unit price next to the old one for items that match. It flags items it cannot match. The owner approves before the new prices are used on a quote. SI does not send a quote or set a sell price on its own.

Examples

The same job looks different in different businesses. These are examples, not client results.

  • Plumbing contractor

    A supplier file shows a higher unit cost on copper fittings. SI drafts the new cost on the sheet. The owner accepts it before the next quote.

  • Electrical contractor

    One item code does not match the sheet. SI flags it and leaves the old price. The owner matches it.

  • Roofing supplier buyer

    SI drafts the night's changes in a short list. The owner uses them on the next estimate after a review.

What it takes to set up

GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds customer information, the business checks the tool's terms. It also checks data practices. It sets access controls. It limits SI to the minimum necessary. Start with sample or made-up information. Use the supplier price file and the estimate sheet the owner already keeps. Permission is to draft price rows, not to send a quote. We sit with you, plan the steps, and teach you to run it. Setup is often a few days.

What a human still checks

  • The owner approves new prices before they are used on a quote.
  • The owner or office manager approves before anything goes to a customer, vendor, or inspector.
  • SI never sends a quote, takes a payment, books a job, or submits anything on its own.
  • SI does not set the sell price.
  • The business decides what customer data SI may see. Testing starts with sample information.

Try it yourself

Paste this into your SI tool. Swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.

Copy-ready prompt 
From this supplier price file [file] and this estimate sheet [file], draft updated unit costs for items that match. Show the old price and the new price. Flag items you cannot match. Do not set a sell price or send a quote. Pause and show me before sending, quoting, booking, ordering or changing anything. Use only the sample or made-up information I provide; do not include real customer names, addresses or payment details.

See all 160 use cases →

Next step

Want this built? Book a free 30-minute consultation

Bring one real example, such as an export, an inbox, or a spreadsheet. We will map the steps and decide what SI drafts and what you approve.

Book a free 30-minute consultation