Job-photo organization
Before, during and after photos are sorted by customer, address, job and date, with consistent names for the job file.
Office help for HVAC, plumbing, roofing, electrical, landscaping, pool and cleaning businesses. SI drafts, tracks and reminds; the owner approves every quote and message. No pricing promises, no safety or code advice, and customers' information stays private.
Worth knowing: Office support only: SI does not set or promise prices, give safety, repair, code or insurance advice, or make any commitment for the business. The owner or an authorized person reviews and approves every quote, schedule commitment and customer message. Licensing, advertising, deposit and permit rules vary by state, and customer information is used only in checked tools with access controls. SI only organizes what is uploaded and never describes damage, cause, code compliance or safety from a photo; customers' faces, documents and interiors are handled privately and shared only with the owner's approval.
The problem
Before, during and after photos are scattered across phones and never filed with the job.
What SI does
From the photos and notes the crew uploads to the business's shared folder, SI sorts them by customer, address, job and date, applies consistent names, and builds a simple photo log for the job file and for the owner to use in a customer report.
Examples
The same job looks different in different businesses. These are illustrations, not client results.
- Two-crew roofing business
Photos for [Job] at [Address] are grouped by date with consistent names. The owner decides what is shared.
- Solo plumber
Before and after photos sit in the job folder. SI does not describe damage or cause from a photo.
- Landscaping crew
A photo log lists files by customer and date for the owner to use in a report.
What it takes to set up
GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds customer information, the business checks the tool's terms and data practices, sets access controls and limits SI to the minimum necessary. Start with sample or made-up information. Use a shared folder the business already has and a naming pattern the owner wants. Start with sample photos. Setup is often a few days.
What a human still checks
- The owner or office manager approves before anything goes to a customer, vendor or inspector.
- SI never sends a quote, takes a payment, books a job or submits anything on its own.
- Urgent or unusual items go to a "needs owner review" queue.
- The business decides what customer data SI may see, and testing starts with sample information.
- The crew lead confirms the right photos are on the right job.
- The owner decides what is shared with a customer or an insurer and keeps records as the business's policy requires.
Try it yourself
Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.
From these photo and note names [paste], sort them by customer, address, job, and date, propose consistent names, and build a simple photo log. Do not describe damage, cause, code compliance, or safety from a photo. Do not share anything. Pause and show me before renaming or moving files. Pause and show me before sending, quoting, booking, ordering or changing anything. Use only the sample or made-up information I provide; do not include real customer names, addresses or payment details.
Next step
Want this built? Book a free 30-minute consult
Bring one real example, such as an export, an inbox, or a spreadsheet. We will map the steps and decide what SI drafts and what you approve.