Planned maintenance from inspections

The problem

Inspection notes and receipts sit in folders. Planned upkeep is easy to forget until something fails. Vendor asks live in texts.

What SI does

SI reads the inspection reports and receipts the manager provides. It drafts a planned upkeep list with the item, the property, and the timing the manager's notes already state. It drafts vendor messages from wording the manager approved. The manager approves every message before it is sent. SI does not hire a vendor, pay a bill, or decide what the law requires. SI prepares drafts for the licensed agent or owner. SI does not lease, collect rent, screen or rank applicants.

Examples

The same job looks different in different businesses. These are examples, not client results.

• Small rental portfolio

  An inspection says the water heater is old. SI adds it to the upkeep list and drafts a vendor note. The manager sends the note.

• Single-family landlord

  A receipt has no property name. SI flags it. The owner files it before it hits the list.

• Property office

  Three roofs are due in the notes this year. SI lists them by the dates the manager wrote. The manager picks who to call.

What it takes to set up

GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds applicant or tenant information, the business checks the tool's terms. It also checks data practices. It sets access controls. It limits SI to the minimum necessary. Start with sample or made-up information. Use sample reports, receipts, and the vendor note the manager already likes. Permission is to draft, not to send or pay. We sit with you, plan the steps, and teach you to run it. Setup is often a few days.

Try it yourself

Paste this into your SI tool. Swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.

From these inspection reports and receipts [files], draft a planned upkeep list using only dates and items in the notes. Draft vendor messages from this wording [paste]. Do not hire, pay, send, or decide what the law requires. Do not lease, collect rent, screen or rank applicants. Pause and show me before sending, posting, signing or changing anything. Use only the sample or made-up information I provide; do not include real tenant or applicant names, IDs or financial details.