Showing scheduling and confirmation drafts
From the calendar the business provides, SI proposes showing windows and drafts confirmations and reminders for the person showing.
Admin and operations help for agents, landlords and small property managers. SI prepares drafts for the licensed agent or owner; they review and decide. SI does not lease, collect rent, screen or rank applicants.
Worth knowing: Administrative support only: SI does not give legal or lease advice, make leasing, screening or pricing decisions, or act as an agent or broker. SI prepares drafts for the licensed agent or owner and does not lease, collect rent, screen or rank applicants. A licensed professional or the property owner reviews and approves anything client-facing, tenant-facing or contractual. Fair housing laws apply: SI never screens, ranks, steers or targets by protected characteristics, and applicant and tenant information is used only in checked tools with access controls and the minimum necessary. SI never shares lockbox codes, access instructions or occupant details in messages without the business's approval, and it offers the same access options to everyone. Texting rules vary; get consent and honor opt-outs.
The problem
Back-and-forth over times, and no-shows, eat the day.
What SI does
From the calendar and availability the business provides, SI proposes showing windows, drafts confirmation and reminder messages with address, time and who to contact, keeps a daily showing sheet, and prepares a short who-is-coming-and-when summary for the person showing. SI prepares drafts for the licensed agent or owner and does not lease, collect rent, screen or rank applicants.
Examples
The same job looks different in different businesses. These are illustrations, not client results.
- Independent real estate agent
Proposed windows for [Property] are listed against the agent's calendar. Confirmation drafts name the address, time, and who to contact, and wait for approval.
- Landlord with a few rental units
A daily showing sheet for [Unit] lists who is coming and when. The owner reviews it before any message goes out.
- Small brokerage
Reminder drafts do not include lockbox codes. The showing agent adds access details only after approving the schedule.
What it takes to set up
GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds applicant or tenant information, the business checks the tool's terms and data practices, sets access controls and limits SI to the minimum necessary. Start with sample or made-up information. Use the calendar the business already keeps and the confirmation wording already approved. Permission is to read and draft, not to send or change access. Setup is often a few days.
What a human still checks
- The agent, broker or manager approves before anything goes to a client, tenant, applicant or vendor.
- SI never sends, posts, signs or changes records on its own.
- Unusual items go to a "needs manager or attorney review" queue.
- The business decides what personal data SI may see, and testing starts with sample information.
- The agent or manager approves the schedule, handles access to the property, and decides who shows what.
- Owners and tenants are notified as the lease or listing agreement requires.
Try it yourself
Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.
From this calendar and availability [paste], propose showing windows and draft confirmation and reminder messages with address, time, and who to contact. Build a daily showing sheet. Do not include lockbox codes, access instructions, or occupant details. Offer the same access options to everyone. Do not send anything. Texting rules vary; get consent and honor opt-outs. Pause and show me before sending, posting, signing or changing anything. Use only the sample or made-up information I provide; do not include real tenant or applicant names, IDs or financial details.
Next step
Want this built? Book a free 30-minute consult
Bring one real example, such as an export, an inbox, or a spreadsheet. We will map the steps and decide what SI drafts and what you approve.