A weekly announcements email for members

The problem

The weekly email depends on one volunteer or staff member collecting items from everyone by text and email. Items arrive late, details are wrong, and the email goes out late or not at all.

What SI does

SI collects items from a submission form, the shared calendar and forwarded emails, checks dates and times against the calendar, and drafts the email in your usual layout: this week's schedule, upcoming events, notices, volunteer needs and celebrations. It lists items with missing details for the editor.

Examples

The same job looks different in different businesses. These are illustrations, not client results.

• Synagogue

  Service times for the week, a guest speaker, the kiddush sponsor and a volunteer call for the holiday are pulled into the Thursday email.

• Homeowners association

  Pool hours, a landscaping schedule and the next board meeting go into the weekly bulletin.

• Youth sports league

  Game schedule changes, field closures and picture-day details are gathered from coaches.

What it takes to set up

A submission form, calendar access and a past issue as a template. Setup is often a day or two.

Try it yourself

Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.

Collect items for [week] from [submission form, calendar, forwarded emails]. Check dates and times against [calendar]. Draft the members' email in this layout [past issue] with schedule, events, notices, volunteer needs and celebrations. List items with missing details. Pause and show me before sending, submitting, posting or changing anything.