Donation thank-yous and acknowledgment letters

The problem

Thank-yous go out weeks late or not at all. Acknowledgment letters need specific details, and preparing them one by one is slow.

What SI does

SI reads new donations from your donor system or payment exports, drafts a thank-you that mentions the gift and any designation, and prepares an acknowledgment with the details your approved template requires. It flags gifts that need special handling, such as large gifts, in-kind gifts or gifts in memory of someone, and compiles year-end summaries per donor.

Examples

The same job looks different in different businesses. These are illustrations, not client results.

• Food pantry

  Gifts from a holiday drive get thank-yous within the week, with in-kind food donations listed by description rather than value.

• Animal rescue

  Monthly donors get a short note about the animals adopted that month, and year-end summaries are prepared in January.

• Community theater

  Sponsors of a show get a thank-you naming the production and their program listing.

What it takes to set up

Donation records and an acknowledgment template approved by your accountant. Setup is often a few days.

Try it yourself

Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.

For donations in [export] since [date], draft a thank-you for each that mentions the gift and designation, using this tone [example]. Prepare acknowledgments using this approved template [file]. Flag gifts over [amount], in-kind gifts and memorial gifts. Pause and show me before sending, submitting, posting or changing anything.