Deadline and calendar reminders, human-verified
Dates a person has already verified are collected into one tracker, with reminders, conflicts, and a weekly list per attorney.
Admin and operations help for solo attorneys and small firms. SI drafts and organizes; attorneys review and decide. No legal advice, no filing-ready work product, and client confidentiality comes first.
Worth knowing: Administrative support only: this is not legal advice and does not replace attorney judgment. An attorney reviews and approves anything client-facing or substantive, and client-confidential information is used only with the firm's agreements, access controls and consent. SI does not calculate or determine legal deadlines or limitation periods. It only tracks and reminds on dates a person has verified, and it is not a replacement for the firm's docketing system or malpractice-prevention procedures.
The problem
Dates are scattered across emails, notices, and calendars, and a missed date is among the most serious errors a firm can make.
What SI does
SI collects dates that attorneys or staff have already identified into one calendar or tracker, sends reminders ahead of each, flags dates that conflict with other commitments, and produces a weekly coming-up list per attorney.
Examples
The same job looks different in different businesses. These are illustrations, not client results.
- Small commercial-litigation firm
Dates a paralegal has already confirmed are collected into one tracker, and the weekly list shows two that fall on the same morning.
- Solo family-law practice
A hearing date the attorney wrote down is added to the calendar with a reminder, and the source note stays attached so a second person can spot-check it.
- Two-attorney estate-planning firm
Each attorney gets a weekly coming-up list drawn only from dates someone at the firm has already verified.
What it takes to set up
GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds client information, the firm reviews the vendor's terms, data retention and training practices, confirms access controls, and obtains any required client consent. Start with sample or de-identified material. Use the calendar or tracker the firm already keeps, and a written rule that only dates a person has verified may be entered. Setup is often a few days.
What a human still checks
- An attorney or designated staff member determines and confirms each date and how it was calculated, using the firm's docketing process and the applicable rules.
- A second person spot-checks the list.
- SI never sends, files, or posts on its own.
- Unsure items go to a "needs attorney review" queue.
Try it yourself
Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.
Collect only these dates that a person has already verified [paste the list, with who verified each one] into one tracker. Note conflicts with these other commitments [paste]. Draft a weekly coming-up list per attorney. Do not calculate or add any date that is not on the verified list. Pause and show me before sending, filing, posting or changing anything. Use only the sample or de-identified information I provide; do not include client-confidential details.
Next step
Want this built? Book a free 30-minute consult
Bring one real example, such as an export, an inbox, or a spreadsheet. We will map the steps and decide what SI drafts and what you approve.