Reconciliation prep for accountant review
From statements and exports, SI lists unmatched, duplicate and unusual items and assembles a workpaper for the bookkeeper.
Admin and operations help for small CPA, tax and bookkeeping firms. SI chases, organizes and drafts; professionals review, sign and decide. No tax advice, no filings, and client data stays protected under your firm's security plan.
Worth knowing: Administrative support only: SI does not give tax or accounting advice, prepare or sign returns or reports, file anything, or calculate legal deadlines. A qualified professional reviews, signs and approves all work product and every date SI tracks. Client information is used only in tools the firm has vetted, under its written security plan and with any client consent or agreements the rules require. SI prepares a review list only; it never posts entries, plugs differences or concludes that an account reconciles, and flagged items are not conclusions about errors or fraud. Tax return information has special disclosure and use rules for preparers; check with your professional advisor before using any outside tool.
The problem
Matching bank and card transactions takes time that could go to review.
What SI does
From statements and exports the firm provides, SI lists unmatched, duplicate and unusual items, drafts questions to the client (what was this charge on [date]?), and assembles a reconciliation workpaper for the bookkeeper to review.
Examples
The same job looks different in different businesses. These are illustrations, not client results.
- Bookkeeping firm with recurring clients
Unmatched and duplicate items from the export are listed for the bookkeeper. Flagged items are not called errors.
- Solo CPA
A draft question asks what a charge on [date] was. The accountant reviews the workpaper.
- Two-partner accounting firm
SI does not plug differences or conclude that an account reconciles.
What it takes to set up
GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds client information, the firm checks the tool against its written information security plan, confirms the agreements and any client consent required for tax return information, sets access controls and multi-factor authentication, and limits SI to the minimum necessary. Start with sample or made-up information. Use statements and exports the firm provides inside tools it has vetted. Permission is to list and draft, not to post. Setup is often a few days.
What a human still checks
- The CPA, EA or preparer reviews and approves before anything goes to a client, agency or third party.
- SI never sends, files, e-signs or posts on its own.
- Unusual items go to a "needs professional review" queue.
- The firm decides what client data SI may see, and testing starts with sample or made-up information.
- The bookkeeper investigates every flagged item, makes the entries, and the accountant reviews and approves the reconciliation.
Try it yourself
Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.
From these statements and exports [paste], list unmatched, duplicate, and unusual items, draft questions to the client, and assemble a reconciliation workpaper. Prepare a review list only. Do not post entries, plug differences, or conclude that an account reconciles. Flagged items are not conclusions about errors or fraud. Tax return information has special disclosure and use rules for preparers; check with your professional advisor before using any outside tool. Pause and show me before sending, filing, posting or changing anything. Use only the sample or made-up information I provide; do not include real client names, SSNs, account numbers or tax details.
Next step
Want this built? Book a free 30-minute consult
Bring one real example, such as an export, an inbox, or a spreadsheet. We will map the steps and decide what SI drafts and what you approve.