Month-end close checklist preparation
Each client's month-end checklist is generated from the firm's template, with open items listed for staff and the client.
Admin and operations help for small CPA, tax and bookkeeping firms. SI chases, organizes and drafts; professionals review, sign and decide. No tax advice, no filings, and client data stays protected under your firm's security plan.
Worth knowing: Administrative support only: SI does not give tax or accounting advice, prepare or sign returns or reports, file anything, or calculate legal deadlines. A qualified professional reviews, signs and approves all work product and every date SI tracks. Client information is used only in tools the firm has vetted, under its written security plan and with any client consent or agreements the rules require. SI tracks the firm's own steps and never decides accounting treatments, adjustments or whether books are correct; entries are made by people.
The problem
Month-end tasks vary by client and steps get skipped.
What SI does
SI generates each client's month-end checklist from the firm's template (bank feeds reviewed, statements received, payroll entries, loans, accruals the firm uses), tracks completion by staff member, and lists open items and requests for the client.
Examples
The same job looks different in different businesses. These are illustrations, not client results.
- Bookkeeping firm with recurring clients
Each client's checklist follows the firm's template. Open items are listed for the client.
- Two-partner accounting firm
Completion is tracked by staff member. The accountant still reviews the close.
- Solo CPA
SI does not decide accounting treatments. Entries are left for people.
What it takes to set up
GemmiSI sets this up on your own equipment and accounts; your data stays with you. Before connecting anything that holds client information, the firm checks the tool against its written information security plan, confirms the agreements and any client consent required for tax return information, sets access controls and multi-factor authentication, and limits SI to the minimum necessary. Start with sample or made-up information. Use the firm's month-end template per client. SI tracks steps; people make entries. Setup is often a few days.
What a human still checks
- The CPA, EA or preparer reviews and approves before anything goes to a client, agency or third party.
- SI never sends, files, e-signs or posts on its own.
- Unusual items go to a "needs professional review" queue.
- The firm decides what client data SI may see, and testing starts with sample or made-up information.
- The bookkeeper does the work and signs off each step, and the accountant reviews the close.
Try it yourself
Paste this into your SI tool of choice and swap the [bracketed] parts for your own details. It asks SI to stop and show you before it does anything.
From this firm template [paste], generate each client's month-end checklist, track completion by staff member, and list open items and requests for the client. Track the firm's own steps only. Do not decide accounting treatments, adjustments, or whether books are correct. Do not post entries. Pause and show me before sending, filing, posting or changing anything. Use only the sample or made-up information I provide; do not include real client names, SSNs, account numbers or tax details.
Next step
Want this built? Book a free 30-minute consult
Bring one real example, such as an export, an inbox, or a spreadsheet. We will map the steps and decide what SI drafts and what you approve.